Contract Administrator

Posted Date 3 months ago(12/1/2017 8:33 AM)
Requisition ID
2017-2143
Position Type
Regular Full-Time
Job Locations
US-VA-Herndon

About Us

PCMG, a wholly-owned subsidiary of PCM, Inc, is a value-added direct market reseller of IT products and services to public sector and healthcare customers nationwide. Through a range of contract vehicles and a dedicated staff of certified professionals, we offer best value solutions from hundreds of name-brand manufacturers. For twenty years, we have been a recognized leader in the public sector IT marketplace providing hardware, software, networking equipment, storage, peripherals and supplies. Our core technical competencies include system architecture, design, and management, from individual notebooks and desktops to the data center and everything in between. As an ISO 9001:2008 registered company, we have built our reputation on quality processes supported by certifications and accreditations at the highest levels with industry partners such as Apple, Cisco, HP, IBM, Microsoft and Oracle.

Overview

PCMG is expanding and looking to add an enthusiastic, professional, and goal-oriented Contract Administrator to our team located in Herndon, VA.

Responsibilities

  • Cradle to grave contract administration.
  • Review solicitations and prepare routine response for proposals, bids, and contract modifications.
  • Coordinate with sales team or other staff to gather any additional information and/or forms required for bid submission (for example Warranty Info, Specification Sheets, W-9 forms, or forms that require notarization etc.)
  • Review pricing provided by sales team for accuracy.
  • Review terms and conditions. Identify any non-standard t’s and c’s or requirements and recommend for higher level review.
  • Review various contract agreements (Non-Disclosure, Reseller, Teaming, etc.) to identify potential risk and escalate to higher level review.
  • Maintain bid/solicitation records (Excel Spreadsheet)
  • Communicate department policy and practices to sales managers/teams. Working with a national sales force in various offices. Communication is key in this role.
  • Prepare routine correspondence, and contract documentation.
  • Prepare, organize and maintain contract records and files documenting contract performance and compliance.
  • Prepare monthly pricing sheets for various contracts (i.e. Microsoft Software)
  • Prepare monthly/quarterly contract sales and/or fee reports
  • Prepare vendor information/bid application forms for signature and submit according to agency instructions
  • Maintain vendor/supplier registration records including various login/password combinations.
  • Coordinate across various internal departments to ensure contract compliance (Sales, Accounting, Marketing, Program Management, etc.)
  • Adhere to PCMG internal ISO processes and procedures to ensure Quality Management.

Qualifications

    • 2+ years experience in Public Sector Contract Administration.  Strong Federal experience a plus
    • Should be able to read and understand request for quotes, invitation to bid, request for proposals and contract documents.
    • Basic knowledge of contracting concepts and familiarity with federal, state & local and academic purchasing processes.
    • Draft simple proposal or contractual documents in accordance with document instructions, templates and guidelines.
    • Good computer skills specifically a good working knowledge of MS Excel, MS Word and Adobe Acrobat.
    • Attention to detail
    • Good organization and time management skills
    • Ability to prioritize and meet time sensitive deadlines
    • Excellent written and verbal communication skills, both with external customers and with internal staff.
    • Ability to work independently and as part of a team.

Why work for Us?

PCM Offers:

We offer an environment for career-driven individuals seeking to make a solid contribution to our company objectives and their own career enhancement. If you want to work in a challenging, performance-based environment and be rewarded for your efforts, then PCM is the place to build your career.

 

PCM offers a competitive base salary, bonus, 401K with a company match and medical/dental benefits as well as an Employee Purchase Plan, company sponsored discount programs and paid time off.   

 

PCM is more than an IT provider: we are a trusted technology partner for thousands of businesses across the country specializing in cloud, data center, mobility, networking, security, and software solutions.

PCM: The right technology, delivered! 

  

We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, disability status, protected veteran status or any other characteristic protected by law.

 

Disclaimer: PCM extends offers of employment only to qualified candidates who have applied for a position using our official application through our career site, iCims.  Please be on alert for possible fraudulent offers of employment or "phishing" actions that may come from individuals or entities impersonating PCM.  PCM will not solicit money or banking information from applicants.  Once employment has been confirmed and as part of the onboarding process, new hires will receive instructions from PCM to set up their direct deposit information from our payroll department.

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