• Proposal Coordinator

    Posted Date 2 months ago(2 months ago)
    Requisition ID
    Position Type
    Regular Full-Time
    Job Locations
  • About Us

    PCM-G has been serving the technology needs of public sector customers worldwide for nearly 30 years.  Through a range of contract vehicles and a dedicated support team, we ensure your project is a success, on time and under budget. Our innovative IT solutions offerings for the Public Sector include Cybersecurity, Cyber Supply Chain Risk Management (C-SCRM), Secure Mobile Computing, Data & Predictive Analytics, High-Density Wi-Fi, Cloud Computing, Change Management, Healthcare, and the Digital Classroom. PCM-G also offers managed and professional services, IT and infrastructure consulting, and system architecture design and management solutions.


    PCM-G actively recruits military veterans to join the company. PCM-G headquarters are located in Herndon, Virginia, just outside of Washington, D.C.


    PCMG experienced explosive growth over the past few years and as a result we are expanding our team.  We are an industry leader in information technologies and solutions for both Federal and State governments. Our employees are our greatest asset and we are committed to their professional development and growth. We provide competitive salaries, bonuses, generous benefit packages, and paid time off to balance work and personal commitments.

    Are you a top level proposal professional who has experience engaging with business development and capture teams to help shape winning, compelling proposals? Are you detail oriented, extremely organized and not afraid of hard work?  If so, we want to talk to you!

    PCMG is expanding and adding a detail oriented, Proposal Coordinator to our team.  

    The Proposal Coordinator supports the Proposal Manager with proposal development activities, to include proposal document management. Oversees proposal publications, monitoring progress and establishing priorities and deadlines for production including desktop publishing, graphic conceptualization and printing. Ensures proposal deliverables comply with all proposal preparation instructions specified in the RFP. Supports the Proposal Manager in proposal kickoffs, color team reviews, and other proposal development activities. Responsible for the layout, design, and production activities to produce quality graphic-design artwork.


    • (Typical duties include the following, although specific duties vary by assignment or contract.)

    • Analyzes RFP and develops/updates compliance matrix; creates proposal information document (PID)

    • Develops proposal template, adhering to proposal production requirements

    • Develops writers’ documents based on proposal database or Proposal Manager outline

    • Develops and updates plans, schedules, materials, and files

    • Provides direction for distribution of proposals or other documents. Ensures quality assurance and quality control at all stages of proposal preparation.

    • Oversees all proposal publication activities, to include the following:

      • Conceptualizes, designs, and coordinates proposals. Coordinates desktop publishing, proofreading and production support of all assigned proposals, including drafts, final submission, ensuring a high standard of quality.

      • Determines style, techniques, and medium best suited to produce desired effects and conform with production requirements.

      • Discusses text requirements at various stages of completion, making necessary changes as determined by customer; proofing work to minimize errors and rework errors.

      • Develops Final Production Checklist.

      • Coordinates the production of print requests for proposal teams, including RFP books, proposal volumes, and other proposal-related artifacts for kick-offs, color teams, and final print.

      • Coordinates final production of all proposal deliverables, including assembly, book checks, packaging, and shipping.

    • Assists Proposal Managers in development and update of proposal management plans as assigned.

    • Prepares archives of proposals following final submission.

    • Works closely with customer/requestor to ensure job requirements are to company standards and customer satisfaction.

    • Performs other duties as assigned.


    • Demonstrated ability to work efficiently under conditions of multiple deadlines and changing priorities to produce a large volume of high-quality material with attention to detail.

    • Strong knowledge of the English language; excellent grammar, writing, and proofreading skills.

    • Experience reading and analyzing Request for Proposals (RFPs).

    • Working knowledge of industry standard proposal management processes.

    • Advanced / expert level experience with Adobe Illustrator and other Adobe graphics software.

    • Strong interpersonal skills and team player attitude; comfortable working in a matrixed environment.

    • Adaptable to changing schedules in a fast-paced and demanding environment

    • Customer-service oriented.

    • Demonstrated organizational skills, Detail-oriented; produces high-quality, accurate work in a timely manner.

    • Excellent oral communication skills as well as conflict management and diplomacy skills.

    • Experience coordinating with production teams and print services.

    • Advanced/expert knowledge of Microsoft applications (specifically Word).

    • Knowledge of document production and file version control systems.

    • Knowledge of Department of Defense (DoD), U.S. Government structure and agency acquisition procedures is preferred.

    • Experience & Education

    • Bachelor’s degree or equivalent experience.

    • 3-5 years of experience developing proposals for major U.S. Government contracts or similar work experience.

    • Ability to work efficiently under conditions of multiple deadlines and changing priorities to produce a large volume of high-quality material with attention to detail.

    Why work for Us?

    PCM Offers:

    We offer an environment for career-driven individuals seeking to make a solid contribution to our company objectives and their own career enhancement. If you want to work in a challenging, performance-based environment and be rewarded for your efforts, then PCM is the place to build your career.


    PCM offers a competitive base salary, bonus, 401K with a company match and medical/dental benefits as well as an Employee Purchase Plan, company sponsored discount programs and paid time off.   


    PCM is more than an IT provider: we are a trusted technology partner for thousands of businesses across the country specializing in cloud, data center, mobility, networking, security, and software solutions.

    PCM: The right technology, delivered! 


    We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, disability status, protected veteran status or any other characteristic protected by law.


    Disclaimer: PCM extends offers of employment only to qualified candidates who have applied for a position using our official application through our career site, iCims.  Please be on alert for possible fraudulent offers of employment or "phishing" actions that may come from individuals or entities impersonating PCM.  PCM will not solicit money or banking information from applicants.  Once employment has been confirmed and as part of the onboarding process, new hires will receive instructions from PCM to set up their direct deposit information from our payroll department.


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